Agreement for Dispatch Services between Affordable Freight Dispatch LLC
1. RECITALS
This agreement made between Affordable Freight Dispatch LLC hereinafter referred to as (“AFD”)
and Client.
Whereas, Client is a Carrier/Owner Operator, desiring to retain Affordable Freight Dispatch LLC to provide dispatch services.
Whereas Affordable Freight Dispatch LLC is a transportation dispatcher handling the necessary paperwork between shippers and the Client.
The Client must prior to the implementation of this agreement furnish to Affordable Freight Dispatch LLC the following:
1. A Copy of Client’s Certificate of Authority
2. Proof of Insurance Certificates**
3. A signed W-9.
4. This Agreement form completed, dated, and signed.
2. STATEMENT OF WORK
AFD will:
1. Book loads on the Client’s behalf.
2. Send rate confirmations to Clients by 6pm.
3. Find freight that best matches the profile for the Client.
4. Upon the Client agreeing to the load Affordable Freight Dispatch LLC will fax to shipper / broker
the Clients, Authority, W-9, proof of insurance, and order insurance certificates if
required, along with any other required supporting documentation.
5. Handle the setting of appointments if necessary.
6. Prepare directions to shipper/consignee, if necessary.
7. Provide access to our rates and shippers depending on location of the truck.
8. Assist with any problems that arise in the transit of the load, when necessary, within
our capabilities. Client is responsible for own equipment; we can direct you to a service that
may be helpful.
9. All load information is available to the Client at all times, Affordable Freight Dispatch LLC will
hold on to the dispatch, accessorial information, etc. until the load is completed.
10. Upon forwarding the final load confirmation, and mailing all documentation to the
Client, the services of Affordable Freight Dispatch LLC have been fully performed.
11. Book and communicate load information to drivers between 8am and 7pm Monday –
Friday. Client will reach out to the broker for any issues regarding the load after 7pm.
A. Obligations of Dispatcher
1. Dispatcher agrees to handle paperwork, phone, and fax to and from the Broker or Shipper to
tender commodities or shipments to Client for transportation in
interstate commerce by Client between points and places within the scope of
Client’s operating authority.
2. Dispatcher bears no financial or legal responsibility in the transaction between
the Shipper, Client agreement.
3. Dispatcher will:
1. Client gives Affordable Freight Dispatch LLC authority to provide his/her signature for rate confirmation
sheets, invoices and associated paperwork necessary for securing cargo and billing
purposes.
2. Client agrees to collect payment from the Shipper promptly, following receipt of a
freight bill and proof of delivery of each shipment to its assigned destination, free of
damage or shortage. The amount to be paid by Shipper to Client shall be established
between the parties on a per shipment basis prior to commencement of each individual
shipment. A load confirmation including details of shipment and revenue to be paid will
be supplied via FAX or EMAIL by Shipper to Client. Confirmation will be signed by AFD and returned via FAX or EMAIL to Shipper.
3. Client agrees to text Affordable Freight Dispatch LLC when they arrive at the shipper.
4. Client agrees to text Affordable Freight Dispatch LLC once loaded.
5. Client agrees to text Affordable Freight Dispatch LLC once they arrive to the receiver.
6. Client agrees to text Affordable Freight Dispatch LLC once loaded from receiver.
7. In the event of a breakdown, Client is responsible for contacting roadside. We
recommend signing up with a roadside company and issuing that contact info to your
driver. Client is responsible for payment of any needed repairs.
8. Client nor driver is allowed to cancel once a load is booked.
9. Client is responsible for obtaining all permits.
3. CONSIDERATION
The Client agrees to pay Affordable Freight Dispatch LLC a deposit of Five Hundred ($500.00) Dollars
is required to be paid before the initial dispatch and will also serve as payment towards your last week of service.
These rates will be required to be paid to AFD as per the conditions of the agreement.
(i.e. a 30 day subscription). A 5 day grace period will be allowed before the account becomes
overdue. At 13 days the account will be suspended and a reactivation fee of $200 will apply in
addition to any overdue fees. After 30 days the account may be placed for collection.
AFD will invoice the Client as per the terms of the agreement via Email, U.S. Mail or
faxing said invoice. Payment can be made to AFD by Zelle, Quickbooks, Apple Pay,
Wires, ACH Deposits, Certified Check, or Money Order. Cash App nor Venmo is accepted. Once
the payment is processed the Client will be sent a confirmation receipt via email, fax or US Mail.
4. ADDITIONAL PROVISIONS
Once a load has been set up for the Client and all information given, it will be the responsibility
of the Client to handle directly with the shipping party any problems, issues, delays, overages,
shortages, damages, or billing and collections issues, unless, you have made arrangements for
additional services from AFD.
In no event will Affordable Freight Dispatch LLC be liable for any incidental, consequential, or indirect damages
for the loss of profits, or business interruption arising out of the use of the service.
We do not guarantee a minimum gross amount for trucks under our dispatch service but our
weekly gross quota is $5,000. Each truck, however, is able to gross up more depending on how
hard the driver is willing to work.
A. Termination
Commercial vehicles must be loaded in such a manner as to prevent its cargo from leaking,
spilling, blowing or falling from the vehicle. The cargo must be immobilized or secured to
prevent shifting to the extent that the vehicle’s stability or maneuverability is affected. All
vehicle structures, systems, parts and components used to secure cargo must be in proper
working order with no damaged or weakened components that will adversely affect their
performance. Cargo must be firmly immobilized or secured on or within a vehicle by structures
of adequate strength, dunnage or dunnage bags, shoring bars, tie-downs or a combination of
these. Articles of cargo that are likely to roll must be restrained by chocks, wedges, a cradle or
equivalent means to prevent rolling. Federal regulations provide for specific means of securing
logs, building products, metal coils, paper rolls, concrete pipes, intermodal containers,
automobiles, heavy equipment, crushed vehicles, and boulders. Cargo must be secured so that
when a vehicle decelerates at a rate of 20 feet per second, the cargo will remain on the vehicle
and will not penetrate the vehicle’s front-end structure. Any vehicle having a load or
component which extends beyond the sides more than 4 inches or more than 4 feet beyond the
rear must have the extremities marked with a red or orange fluorescent warning flag. If the
projecting load is 2 feet in width or less, only one flag is required at the extreme rear of the
load. If the projecting load is greater than 2 feet in width, two flags must be used at the
extreme width and length on each side of the load.
C . Responsibilities for Proper Loading
A driver cannot operate a commercial vehicle unless (1) the cargo is properly distributed and
adequately secured, (2) the means of fastening the cargo is secured, and (3) the cargo does not
obscure the driver’s view or interfere with the movement of his arms or legs. A driver must
assure himself that the load is adequately secured before he drives the vehicle and must
examine the cargo and its load-securing devices within the first 50 miles after beginning a trip
and adjust the load-securing devices as needed. The driver must also reexamine the cargo and
its securing devices when he makes a change of his duty status, after the vehicle has been
driven for three hours, or after the vehicle has been driven 150 miles whichever comes first.
The load inspection procedures do not apply to a sealed trailer when the driver has been
ordered not to open it or to a trailer that has been loaded in a manner that makes inspection of
the cargo impracticable.
If a member of the public is injured because of improperly loaded cargo, both the shipper who
loaded the cargo and the Client may be held liable for the injury. A shipper that assumes
responsibility for loading the vehicle can be held liable for improperly securing a load under a
common law theory of negligence, and federal regulations will provide evidence of the proper
standard of care to be utilized by the shipper in loading the vehicle. When the driver himself is
injured in an accident, the shipper cannot be held liable for the improper loading of the vehicle
unless the loading defects are latent and concealed and cannot be discerned by ordinary
observation by the agents of the Client. In determining if the defect in loading is patent and
should have been discovered by the driver, a court will take into consideration the experience
of the driver and whether the driver is given assurances by the shipper’s employees that there
is no defect in the loading of the cargo. A motor Client cannot be held liable for improperly
loading a sealed trailer since the driver does not have the opportunity to inspect the load.
When a person is injured during the loading or unloading process at the shipper or consignee’s
facility, the trucking company’s liability will be determined according to the rules applicable to
the facility owner, and the company will be subject to the same liability or freedom from
liability as the owner.
5. DISCLAIMER
Affordable Freight Dispatch LLC is NOT responsible for:
1. Billing Issues
2. Load problems
3. Advances (All advances will have to be handled directly between Client and
Shipper / Broker)
4. Handling and storage of paperwork (All documents will be sent to Client unless
other arrangements are made)
5. DOT compliance issues.
6. SPIKE Insurance
6. GOVERNING LAW
This agreement shall be governed by and construed in accordance with laws of the State of
Georgia without giving effect to any choice of law or conflict of laws provision or rule (whether
of the State of Georgia or any other jurisdiction) that would cause the application of the laws of
any jurisdiction other than those of the State of Georgia.
7. JURISDICTIONS AND VENUES
Affordable Freight Dispatch LLC and the Client hereby consent to and agree to submit to the jurisdiction of the
Federal and state courts located in Atlanta, Ga. in connection with any claims or controversies
arising out of the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as the date written.
This agreement made between Affordable Freight Dispatch LLC hereinafter referred to as (“AFD”)
and Client.
Whereas, Client is a Carrier/Owner Operator, desiring to retain Affordable Freight Dispatch LLC to provide dispatch services.
Whereas Affordable Freight Dispatch LLC is a transportation dispatcher handling the necessary paperwork between shippers and the Client.
The Client must prior to the implementation of this agreement furnish to Affordable Freight Dispatch LLC the following:
1. A Copy of Client’s Certificate of Authority
2. Proof of Insurance Certificates**
3. A signed W-9.
4. This Agreement form completed, dated, and signed.
2. STATEMENT OF WORK
AFD will:
1. Book loads on the Client’s behalf.
2. Send rate confirmations to Clients by 6pm.
3. Find freight that best matches the profile for the Client.
4. Upon the Client agreeing to the load Affordable Freight Dispatch LLC will fax to shipper / broker
the Clients, Authority, W-9, proof of insurance, and order insurance certificates if
required, along with any other required supporting documentation.
5. Handle the setting of appointments if necessary.
6. Prepare directions to shipper/consignee, if necessary.
7. Provide access to our rates and shippers depending on location of the truck.
8. Assist with any problems that arise in the transit of the load, when necessary, within
our capabilities. Client is responsible for own equipment; we can direct you to a service that
may be helpful.
9. All load information is available to the Client at all times, Affordable Freight Dispatch LLC will
hold on to the dispatch, accessorial information, etc. until the load is completed.
10. Upon forwarding the final load confirmation, and mailing all documentation to the
Client, the services of Affordable Freight Dispatch LLC have been fully performed.
11. Book and communicate load information to drivers between 8am and 7pm Monday –
Friday. Client will reach out to the broker for any issues regarding the load after 7pm.
A. Obligations of Dispatcher
1. Dispatcher agrees to handle paperwork, phone, and fax to and from the Broker or Shipper to
tender commodities or shipments to Client for transportation in
interstate commerce by Client between points and places within the scope of
Client’s operating authority.
2. Dispatcher bears no financial or legal responsibility in the transaction between
the Shipper, Client agreement.
3. Dispatcher will:
- 1. Make a 100% effort to keep Clients truck(s) loaded.
- 2. Client will be contacted about every load we find offer, and the driver will
- 3. Invoice the Client at time of service, also provide a copy of each load Confirmation Sheet, Client is being billed for.
1. Client gives Affordable Freight Dispatch LLC authority to provide his/her signature for rate confirmation
sheets, invoices and associated paperwork necessary for securing cargo and billing
purposes.
2. Client agrees to collect payment from the Shipper promptly, following receipt of a
freight bill and proof of delivery of each shipment to its assigned destination, free of
damage or shortage. The amount to be paid by Shipper to Client shall be established
between the parties on a per shipment basis prior to commencement of each individual
shipment. A load confirmation including details of shipment and revenue to be paid will
be supplied via FAX or EMAIL by Shipper to Client. Confirmation will be signed by AFD and returned via FAX or EMAIL to Shipper.
3. Client agrees to text Affordable Freight Dispatch LLC when they arrive at the shipper.
4. Client agrees to text Affordable Freight Dispatch LLC once loaded.
5. Client agrees to text Affordable Freight Dispatch LLC once they arrive to the receiver.
6. Client agrees to text Affordable Freight Dispatch LLC once loaded from receiver.
7. In the event of a breakdown, Client is responsible for contacting roadside. We
recommend signing up with a roadside company and issuing that contact info to your
driver. Client is responsible for payment of any needed repairs.
8. Client nor driver is allowed to cancel once a load is booked.
9. Client is responsible for obtaining all permits.
3. CONSIDERATION
The Client agrees to pay Affordable Freight Dispatch LLC a deposit of Five Hundred ($500.00) Dollars
is required to be paid before the initial dispatch and will also serve as payment towards your last week of service.
These rates will be required to be paid to AFD as per the conditions of the agreement.
(i.e. a 30 day subscription). A 5 day grace period will be allowed before the account becomes
overdue. At 13 days the account will be suspended and a reactivation fee of $200 will apply in
addition to any overdue fees. After 30 days the account may be placed for collection.
AFD will invoice the Client as per the terms of the agreement via Email, U.S. Mail or
faxing said invoice. Payment can be made to AFD by Zelle, Quickbooks, Apple Pay,
Wires, ACH Deposits, Certified Check, or Money Order. Cash App nor Venmo is accepted. Once
the payment is processed the Client will be sent a confirmation receipt via email, fax or US Mail.
4. ADDITIONAL PROVISIONS
Once a load has been set up for the Client and all information given, it will be the responsibility
of the Client to handle directly with the shipping party any problems, issues, delays, overages,
shortages, damages, or billing and collections issues, unless, you have made arrangements for
additional services from AFD.
In no event will Affordable Freight Dispatch LLC be liable for any incidental, consequential, or indirect damages
for the loss of profits, or business interruption arising out of the use of the service.
We do not guarantee a minimum gross amount for trucks under our dispatch service but our
weekly gross quota is $5,000. Each truck, however, is able to gross up more depending on how
hard the driver is willing to work.
A. Termination
- Our contract term is 12 months minimum.
- Contracts terminated by client before 12 month minimum will forfeit their deposit.
Commercial vehicles must be loaded in such a manner as to prevent its cargo from leaking,
spilling, blowing or falling from the vehicle. The cargo must be immobilized or secured to
prevent shifting to the extent that the vehicle’s stability or maneuverability is affected. All
vehicle structures, systems, parts and components used to secure cargo must be in proper
working order with no damaged or weakened components that will adversely affect their
performance. Cargo must be firmly immobilized or secured on or within a vehicle by structures
of adequate strength, dunnage or dunnage bags, shoring bars, tie-downs or a combination of
these. Articles of cargo that are likely to roll must be restrained by chocks, wedges, a cradle or
equivalent means to prevent rolling. Federal regulations provide for specific means of securing
logs, building products, metal coils, paper rolls, concrete pipes, intermodal containers,
automobiles, heavy equipment, crushed vehicles, and boulders. Cargo must be secured so that
when a vehicle decelerates at a rate of 20 feet per second, the cargo will remain on the vehicle
and will not penetrate the vehicle’s front-end structure. Any vehicle having a load or
component which extends beyond the sides more than 4 inches or more than 4 feet beyond the
rear must have the extremities marked with a red or orange fluorescent warning flag. If the
projecting load is 2 feet in width or less, only one flag is required at the extreme rear of the
load. If the projecting load is greater than 2 feet in width, two flags must be used at the
extreme width and length on each side of the load.
C . Responsibilities for Proper Loading
A driver cannot operate a commercial vehicle unless (1) the cargo is properly distributed and
adequately secured, (2) the means of fastening the cargo is secured, and (3) the cargo does not
obscure the driver’s view or interfere with the movement of his arms or legs. A driver must
assure himself that the load is adequately secured before he drives the vehicle and must
examine the cargo and its load-securing devices within the first 50 miles after beginning a trip
and adjust the load-securing devices as needed. The driver must also reexamine the cargo and
its securing devices when he makes a change of his duty status, after the vehicle has been
driven for three hours, or after the vehicle has been driven 150 miles whichever comes first.
The load inspection procedures do not apply to a sealed trailer when the driver has been
ordered not to open it or to a trailer that has been loaded in a manner that makes inspection of
the cargo impracticable.
If a member of the public is injured because of improperly loaded cargo, both the shipper who
loaded the cargo and the Client may be held liable for the injury. A shipper that assumes
responsibility for loading the vehicle can be held liable for improperly securing a load under a
common law theory of negligence, and federal regulations will provide evidence of the proper
standard of care to be utilized by the shipper in loading the vehicle. When the driver himself is
injured in an accident, the shipper cannot be held liable for the improper loading of the vehicle
unless the loading defects are latent and concealed and cannot be discerned by ordinary
observation by the agents of the Client. In determining if the defect in loading is patent and
should have been discovered by the driver, a court will take into consideration the experience
of the driver and whether the driver is given assurances by the shipper’s employees that there
is no defect in the loading of the cargo. A motor Client cannot be held liable for improperly
loading a sealed trailer since the driver does not have the opportunity to inspect the load.
When a person is injured during the loading or unloading process at the shipper or consignee’s
facility, the trucking company’s liability will be determined according to the rules applicable to
the facility owner, and the company will be subject to the same liability or freedom from
liability as the owner.
5. DISCLAIMER
Affordable Freight Dispatch LLC is NOT responsible for:
1. Billing Issues
2. Load problems
3. Advances (All advances will have to be handled directly between Client and
Shipper / Broker)
4. Handling and storage of paperwork (All documents will be sent to Client unless
other arrangements are made)
5. DOT compliance issues.
6. SPIKE Insurance
6. GOVERNING LAW
This agreement shall be governed by and construed in accordance with laws of the State of
Georgia without giving effect to any choice of law or conflict of laws provision or rule (whether
of the State of Georgia or any other jurisdiction) that would cause the application of the laws of
any jurisdiction other than those of the State of Georgia.
7. JURISDICTIONS AND VENUES
Affordable Freight Dispatch LLC and the Client hereby consent to and agree to submit to the jurisdiction of the
Federal and state courts located in Atlanta, Ga. in connection with any claims or controversies
arising out of the Agreement. IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as the date written.
